Avoid CQC Penalties. Fill Shifts Faster. Sleep Better.
Avoid CQC Penalties. Fill Shifts Faster. Sleep Better.
Avoid Penalties. Fill Shifts Faster.
Fill Shift in 22 Minutes and automate your compliance.
Discover our solution for on-demand care recruitment agencies and care coordinators. Save 18 hours/week and protect your CQC license with Padocare.
One platform for scheduling, compliance and payroll. Scale 4x without hiring.
Discover our solution for on-demand care recruitment agencies and care coordinators. Save 18 hours/week and protect your CQC license with Padocare.
Never Miss Another DBS Renewal. Never Fail Another CQC Inspection.
AI built for compliance, match, and give you peace of mind
One dashboard. Every shift. Every £ of profit.
PadoCare finds the perfect match in 30 seconds by checking what you never have time to: bands, DBS expiry date, location, travel time, provider ban lists, past no-shows, fatigue score (how many shifts this week), and 35 other compliance factors.
From "I need a carer" to "shift filled" in minutes
How it works in 4 steps: 1. You request a shift; 2. AI checks compliance and ranks carers by match score (0-100); 3. Top matches get instant mobile notification; 4. First to accept is booked—rota, payroll, client updates automatic
Before: 3 phone calls + Email + 2 spreadsheets → After: 30 secs.
AI solution that complete tasks, with you in the loop.
In temp healthcare, “almost done” doesn’t count. Done counts.
Padocare AI is not here to replace you, but to automates the tasks your team hates; DBS renewal alerts, availability chasing, timesheet approvals, compliance checks and more. Everything CQC wants to see, automatically tracked.
Track progress, eliminate repetitive admin, and get results faster with full audit trails for CQC inspections and GDPR.
Trusted by
leading agencies
Trusted by
leading agencies
Trusted by
leading agencies
Process
Empower your growth with AI-driven care operations
Request
Assign
Improve
REQUEST SHIFT Workflow
Select the Organization
Pick Assign per day
or
Assign all range
Specify break options
If Hospital, select the appropriate
Ward and Department.
Match shift request to
compliant care professional
Booked
Yes
Carer match?
No
Dismissed
01 – REQUEST: URGENT Carer or NUrse NEED
Request by urgency
We identify your most time consuming, repetitive workflows, shift filling, compliance checks, timesheet approvals, and convert them into structured processes ready for AI automation. Full traceability. Full transparency with human in the loop. No black boxes.
Trusted by
leading agencies
Request
Assign
Improve
REQUEST SHIFT Workflow
Select the Organization
Pick Assign per day
or
Assign all range
Specify break options
If Hospital, select the appropriate
Ward and Department.
Match shift request to
compliant care professional
Booked
Yes
Carer match?
No
Dismissed
01 – REQUEST: URGENT Carer or NUrse NEED
Request by urgency
We identify your most time consuming, repetitive workflows, shift filling, compliance checks, timesheet approvals, and convert them into structured processes ready for AI automation. Full traceability. Full transparency with human in the loop. No black boxes.
Trusted by
leading agencies
Request
Assign
Improve
REQUEST SHIFT Workflow
Select the Organization
Pick Assign per day
or
Assign all range
Specify break options
If Hospital, select the appropriate
Ward and Department.
Match shift request to
compliant care professional
Booked
Yes
Carer match?
No
Dismissed
01 – REQUEST: URGENT Carer or NUrse NEED
Request by urgency
We identify your most time consuming, repetitive workflows, shift filling, compliance checks, timesheet approvals, and convert them into structured processes ready for AI automation. Full traceability. Full transparency with human in the loop. No black boxes.
Trusted by
leading agencies
Industries
Built for temp healthcare. Proven across the UK.
Care Home Staffing
42 Factor AI agents match carers to shifts across multiple homes, handling bands, compliance and last-minute cover without the 3 am panic calls.
Domiciliary Care Agencies
NHS Staff Banks & VMS
Care Home Staffing
42 Factor AI agents match carers to shifts across multiple homes, handling bands, compliance and last-minute cover without the 3 am panic calls.
Domiciliary Care Agencies
NHS Staff Banks & VMS
Care Home Staffing
42 Factor AI agents match carers to shifts across multiple homes, handling bands, compliance and last-minute cover without the 3 am panic calls.
Domiciliary Care Agencies
NHS Staff Banks & VMS
Care Home Staffing
Domiciliary Care
Social Care/Support Services
End-of-Life/Palliative Care
Residential Care
NHS / Social Care
Dementia/Alzheimer’s Care
Live-In Care
Benefits
Let your team focus on care, not admin
Increased efficiency
42 Factor AI handles matching & routine admin in 30 seconds, 90% faster than manual rostering. That's 10 hrs/wk back for your staffs. £13,000/carer/yr in saved time.
Increased efficiency
42 Factor AI handles matching & routine admin in 30 seconds, 90% faster than manual rostering. That's 10 hrs/wk back for your staffs. £13,000/carer/yr in saved time.
Increased efficiency
42 Factor AI handles matching & routine admin in 30 seconds, 90% faster than manual rostering. That's 10 hrs/wk back for your staffs. £13,000/carer/yr in saved time.
Lower Operational Costs
Automate repetitive work without hiring more staff. Agencies save an avg of £45k/yr in admin costs: £13k rostering, £8k payroll, £12k compliance audits, £7k double booking.
Lower Operational Costs
Automate repetitive work without hiring more staff. Agencies save an avg of £45k/yr in admin costs: £13k rostering, £8k payroll, £12k compliance audits, £7k double booking.
Lower Operational Costs
Automate repetitive work without hiring more staff. Agencies save an avg of £45k/yr in admin costs: £13k rostering, £8k payroll, £12k compliance audits, £7k double booking.
Smarter Decision-Making
See compliance status, margin and risk in one view before you place a single carer. No surprises. No guesswork.
Smarter Decision-Making
See compliance status, margin and risk in one view before you place a single carer. No surprises. No guesswork.
Smarter Decision-Making
See compliance status, margin and risk in one view before you place a single carer. No surprises. No guesswork.
24/7 Workflow Continuity
Late night and weekend shift requests don't pile up in someone's inbox. AI agents triage, suggest matches and queue actions ready for human sign-off.
24/7 Workflow Continuity
Late night and weekend shift requests don't pile up in someone's inbox. AI agents triage, suggest matches and queue actions ready for human sign-off.
24/7 Workflow Continuity
Late night and weekend shift requests don't pile up in someone's inbox. AI agents triage, suggest matches and queue actions ready for human sign-off.
Seamless Integration
Plug into your existing stack: Xero, Sage, QuickBooks. Bookings, timesheets and invoices sync automatically-zero double entry.
Seamless Integration
Plug into your existing stack: Xero, Sage, QuickBooks. Bookings, timesheets and invoices sync automatically-zero double entry.
Seamless Integration
Plug into your existing stack: Xero, Sage, QuickBooks. Bookings, timesheets and invoices sync automatically-zero double entry.
Enterprise-Grade Security
Built on Azure with private networking, role-based access, encrypted and full audit trails. GDPR-compliant, CQC-ready, NHS-approved.
Enterprise-Grade Security
Built on Azure with private networking, role-based access, encrypted and full audit trails. GDPR-compliant, CQC-ready, NHS-approved.
Enterprise-Grade Security
Built on Azure with private networking, role-based access, encrypted and full audit trails. GDPR-compliant, CQC-ready, NHS-approved.
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Why choose PadoCare over "the traditional tools"?
Stop relying on slow, manual workflows. Let Padocare automate the heavy lifting so your team can focus on high impact & personalised care.
Other agencies
Fragmented across tools
Fragmented across tools
Fragmented across tools
Manual search or basic filters
Manual search or basic filters
Manual search or basic filters
Costly scaling: Hire more admin
Costly scaling: Hire more admin
Costly scaling: Hire more admin
Manual chasing, spreadsheet tracking
Manual chasing, spreadsheet tracking
Manual chasing, spreadsheet tracking
Generic recruitment or permanent roles
Generic recruitment or permanent roles
Generic recruitment or permanent roles
Unified dashboard (shifts, compliance, profit)
Unified dashboard (shifts, compliance, profit)
Unified dashboard (shifts, compliance, profit)
42 Factor AI matching (instant, explainable)
42 Factor AI matching (instant, explainable)
42 Factor AI matching (instant, explainable)
Reliable, AI agents scale without headcount
Reliable, AI agents scale without headcount
Reliable, AI agents scale without headcount
Automated alerts, blocking non-compliant placements
Automated alerts, blocking non-compliant placements
Automated alerts, blocking non-compliant placements
Temp healthcare (bands, shifts, care records)
Temp healthcare (bands, shifts, care records)
Temp healthcare (bands, shifts, care records)
Testimonials
Real results. Real agencies. Powered by 42 Factor AI.
“Before PadoCare, our operations were bottlenecked by manual shift filling and compliance chasing. Within the first month, we automated 60% of our most repetitive workflows. What used to take three phone calls and two spreadsheets now takes 30 seconds. It's not just faster—it's sharper, more reliable and actually scalable.”
Lauren Meyers
Operations Director, Heron Care (Washington)
98%
fill rate in under 2 hours
“Before PadoCare, our operations were bottlenecked by manual shift filling and compliance chasing. Within the first month, we automated 60% of our most repetitive workflows. What used to take three phone calls and two spreadsheets now takes 30 seconds. It's not just faster—it's sharper, more reliable and actually scalable.”
Lauren Meyers
Operations Director, Heron Care (Washington)
98%
fill rate in under 2 hours
“Before PadoCare, our operations were bottlenecked by manual shift filling and compliance chasing. Within the first month, we automated 60% of our most repetitive workflows. What used to take three phone calls and two spreadsheets now takes 30 seconds. It's not just faster—it's sharper, more reliable and actually scalable.”
Lauren Meyers
Operations Director, Heron Care (Washington)
98%
fill rate in under 2 hours
“PadoCare changed how we think about scaling. We didn't need to hire a massive back-office team—Padocare automates the chaos: DBS renewals, shift matching, GPS verification, payroll, and real-time CQC compliance—so you stop fire-fighting and start growing.The AI does the boring bits. We do the care.”
Louise Woodhall
Executive Director, HWI Solutions (Newcastle)
4x
revenue growth without adding more admin
“PadoCare changed how we think about scaling. We didn't need to hire a massive back-office team—Padocare automates the chaos: DBS renewals, shift matching, GPS verification, payroll, and real-time CQC compliance—so you stop fire-fighting and start growing.The AI does the boring bits. We do the care.”
Louise Woodhall
Executive Director, HWI Solutions (Newcastle)
4x
revenue growth without adding more admin
“PadoCare changed how we think about scaling. We didn't need to hire a massive back-office team—Padocare automates the chaos: DBS renewals, shift matching, GPS verification, payroll, and real-time CQC compliance—so you stop fire-fighting and start growing.The AI does the boring bits. We do the care.”
Louise Woodhall
Executive Director, HWI Solutions (Newcastle)
4x
revenue growth without adding more admin
Pricing
Plans built for speed and scale
*Save 20% on yearly plans.
Starter
Best for businesses who test if AI can boost their efficiency.
Automate 3 core workflows
Up to 5 AI agents
Standard integrations
Basic analytics
Email & chat support
Onboarding session
Starter
Best for businesses who test if AI can boost their efficiency.
Automate 3 core workflows
Up to 5 AI agents
Standard integrations
Basic analytics
Email & chat support
Onboarding session
Starter
Best for businesses who test if AI can boost their efficiency.
Automate 3 core workflows
Up to 5 AI agents
Standard integrations
Basic analytics
Email & chat support
Onboarding session
Pro
Best for businesses who are ready to go all-in with AI and fully optimise their ops.
Unlimited workflows
Up to 15 AI agents
Premium integrations (Zapier, Slack, Notion, etc.)
Advanced reporting
Dedicated account manager
Priority support & strategy calls
Pro
Best for businesses who are ready to go all-in with AI and fully optimise their ops.
Unlimited workflows
Up to 15 AI agents
Premium integrations (Zapier, Slack, Notion, etc.)
Advanced reporting
Dedicated account manager
Priority support & strategy calls
Pro
Best for businesses who are ready to go all-in with AI and fully optimise their ops.
Unlimited workflows
Up to 15 AI agents
Premium integrations (Zapier, Slack, Notion, etc.)
Advanced reporting
Dedicated account manager
Priority support & strategy calls
FAQ
Frequently asked questions
What exactly does the 42 Factor AI matching do?
PadoCare's 42 Factor AI looks at 42 different data points to find the best carer for every shift: band, compliance status (DBS, training, Right to Work), location, travel time, provider preferences, ban lists, past performance, fatigue (how many shifts they've worked recently), pay expectations and 33 more factors. It ranks carers by match score so you see the best fits first—not just "who's available."
How long does it take to get started?
Do I need technical skills to use PadoCare?
What tools can PadoCare integrate with?
Is my data secure? What about GDPR and CQC compliance?
We're currently using [Panther/Vincere/Access/other]. Can we switch?
Do you support multi-location agencies or master vendors (VMS)?
What exactly does the 42 Factor AI matching do?
PadoCare's 42 Factor AI looks at 42 different data points to find the best carer for every shift: band, compliance status (DBS, training, Right to Work), location, travel time, provider preferences, ban lists, past performance, fatigue (how many shifts they've worked recently), pay expectations and 33 more factors. It ranks carers by match score so you see the best fits first—not just "who's available."